Examinations Officer

On-site  – Full-time

About the job

Company Description

Ajeenkya DY Patil University is a premier educational institution that offers exceptional undergraduate and postgraduate programs in unique areas. We are committed to providing a superior ‘ADYPU Student Experience’​, supported by excellent facilities and highly motivated teaching staff. Our mission is to contribute to the creation of an innovation-oriented Indian society, developing new solutions that elevate the quality of life for every Indian.


1.University examination conduction

A. Continuous assessment logistics preparation and coordinating with related agencies

B. End Term exam and Summer Term exam logistics preparation

C. Examination block furniture arrangement, and seating arrangements.

D. Supervision of Academic transcript scanning
E. Examination materials safeguarding and shifting to the ECR
F. Managing internal squad and unfair means committee schedule

  1. Stationary requirement calculation, stock keeping, safe keeping
    A. Academic transcripts pre-printed & printed sheets

B. Examination section general stationary

C. Academic transcripts hologram stock / inventory management

D. Receiving and safe keeping of examination stationary from vendor.

  1. Examination printing

A. Transcript printing coordination from Vendor
B. Printed academic transcripts submission to respective academic coordinators

C. Keeping record for transcripts and certificate issued.
D. Transcripts / Degree Certificates verification

  1. Convocation
    A. Coordination with printing agency for certificates printing

B. Degree certificate printing coordination from Vendor
C. Taking responsibility of Ceremonial Mace
D. Managing the convocation activity process

E. Keeping record for Certificates printed and issued

  1. Communication

A. Coordination and communication with academic co-coordinators for examination activities

B. Attending and solving queries from Academic Coordinators related to student transcripts

  1. Support in the ERP coordination.
  2. Responsible for handling any other additional role & responsibilities as & when allotted by the management.


Master’s degree or higher in a related field
Strong written and verbal communication skills, with attention to detail
Knowledge of relevant policies, procedures, and regulations related to examinations
Experience in handling examination-related tasks such as scheduling, conducting, and evaluating exams
Experience with organizing and maintaining examination records and producing reports
Ability to work independently and as part of a team, handle multiple tasks simultaneously, and meet deadlines