Location : Ajeenkya DY Patil University, Pune

Key Responsibilities:

1. Examination Planning and Management:

• Oversee the planning, scheduling, and administration of all university examinations, including semester exams, entrance tests, and other assessments.
• Ensure that examination timetables are prepared and communicated well in advance to all stakeholders.
• Manage the logistical aspects of exams, including room allocation, invigilation, and distribution of examination materials.



2. Question Paper Management:

• Supervise the process of setting, moderating, and finalizing question papers, ensuring they meet academic standards and are aligned with the curriculum.
• Ensure the confidentiality and security of question papers from the time of preparation to the administration of exams.
• Coordinate with faculty and external examiners for the preparation and review of question papers.



3. Examination Conduct and Supervision:

• Ensure the smooth conduct of examinations, including the enforcement of examination rules and regulations.
• Oversee the appointment and training of invigilators and examination staff.
• Address any issues or irregularities that arise during examinations, ensuring prompt resolution.



4. Evaluation and Result Processing:

• Supervise the evaluation process, ensuring that it is fair, accurate, and completed within the stipulated time frame.
• Oversee the processing and publication of examination results, ensuring accuracy and transparency.
• Manage the process of re-evaluation, re-checking, and handling of student grievances related to examination results.



5. Certification and Record Management:

• Ensure the timely issuance of academic transcripts, mark sheets, and degree certificates to students.
• Maintain accurate and secure records of all examination-related data, including results, question papers, and attendance.
• Oversee the digitization and archiving of examination records for easy access and retrieval.



6. Policy Development and Implementation:

• Develop and implement examination policies, procedures, and guidelines to ensure consistency and adherence to academic standards.
• Regularly review and update examination policies to reflect changes in academic requirements and regulatory standards.
• Ensure compliance with all regulatory bodies, such as UGC and AICTE, concerning examination conduct and reporting.



7. Technology and Process Improvement:

• Implement and manage examination management software and other technological tools to enhance the efficiency and security of examination processes.
• Identify and implement process improvements to streamline examination operations and reduce the likelihood of errors.



8. Coordination with Academic Departments:

• Liaise with academic departments to ensure that examination schedules, question papers, and evaluation processes align with academic requirements.
• Work closely with faculty to address any issues related to examinations and assessments.
• Provide guidance and support to departments in implementing best practices for examinations.



9. Quality Assurance and Continuous Improvement:

• Ensure that all examination processes meet the highest standards of quality and integrity.
• Conduct regular audits and reviews of examination processes to identify areas for improvement.
• Promote a culture of continuous improvement within the examination department.



10.Stakeholder Communication:

• Communicate effectively with students, faculty, and staff regarding examination schedules, results, and policies.
• Address and resolve any queries or concerns related to examinations in a timely and professional manner.




Qualifications:

• A master’s degree in a relevant field.
• Extensive experience in examination management or academic administration, preferably in a higher education institution.
• Strong knowledge of examination policies, procedures, and regulatory requirements in India.
• Excellent organizational, communication, and leadership skills
• Proficiency in using examination management software and other relevant technologies.
• Ability to handle sensitive information with the utmost confidentiality and integrity.



Desirable Attributes:

• Experience with digital examination platforms and online assessments.
• Familiarity with accreditation processes and quality assurance in higher education.
• Strong problem-solving and decision-making abilities.

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